Tuesday, August 4, 2020

classification of projects : Project Management

Classification of Projects : Project management

1.       Based on the type of activity

2.       Based on the location of the project’

3.       Based on project completion time

4.       Based on ownership

5.       Based on size

6.       Based on need

 

     Based on type of activity

·         Industrial

·         Non industrial projects

·         Based on the location of the project

1.       National projects :set up with in the national boundaries of country

2.       International projects : set up in other countries. May be set up by the government/private sector

·         Major forms of international projects

a)       Setting up of fully owned subsidiaries abroad

b)       Setting up of joint venture abroad

c)        Setting up of projects abroad by way of mergers and acquisitions

·         Based on project completion time

a)       Normal project

b)       Crash Project

c)        Disaster Project

Disaster Project

1.       Anything needed to gain time is allowed in these projects

2.       Engineering is limited to make them work

3.       Vendors who can supply yesterday are selected ( no cost issue)

4.       Quality short of failure is accepted

5.       No competitive bidding

6.       Capital cost will go up

7.       Project time will drastically reduced

Based on ownership

1.       Private sector : the ownership is completely in the hands of project promoters and investors

2.       Public sector : owned by the states.

3.       Joint sector projects : ownership is shared by the government and private entrepreneur

·         Based on size

1.       Small projects

2.       Medium sized projects

3.       Large projects

·         Small size

·         MSME will now be called micro unit if they have investment upto one crore and turnover of less than 5 crore

·         Small unit : investment limit has been raised from 5 crore to rs 10 crore with a turnover less than 50 crores.applies to all MSME including the services enterprises

·         Enterprise with investment up to rs 20 crore with a turnover less than rs 100 crore will now be called medium units

·         Based on need

  1. New projects
  2. Balancing project
  3. Expansion projects
  4. Modernization projects
  5. Replacement project
  6. Diversification project
  7. Backward integration project
  8. Forward integration project

·         New project

1.       Identifies a new product for which there is demand from the customers  and supply is limited

2.       A new project idea is conceived and implemented to meet customer needs

3.       Here the gap is identified and filling the gap

·         Balancing project

1.       Many production units that are linked with one another

2.       The flow of material through different production units shall be such that output of one production unit exactly matches the input requirements for the subsequent production unit.

3.       Efficiency of the production line will be maximum and no under utilization of production capacity.

     example

·         Unbalanced projects

1.       Cutting units capacity : 50 units

2.       Folding unit capacity = 40 units

3.       Welding unit = 50

4.       Paining unit =50

 

·         Effect of unbalanced projects

1.       Under utilization of production capacity

2.       Low return

3.       Competitor may offer at cheaper price

·         Expansion project

1.       Increasing the plant capacity for current product range

2.       As the growth : plans and  implementing a project for enhancing the plant capacity

3.       Establishing additional plant capacity

4.       By acquisition of another organization in same line of capacity

5.       Where there is definite upward trend in the demand for the product and only after the management of the organization

·         Modernization projects

1.       Technological innovation is a continuous process

2.       When a new technology is evolved and becomes commercially operative,the existing technology becomes obsolete,

3.       Two aspects : the production process would have become obsolete in view of the latest technology innovation

4.       Most advanced features would have been incorporated in the plant and machinery with the result the existing old plant and machinery might have become obsolete

 

     Modernization when ignored will result in either of the following situations :

1.       Producing inferior products

2.       Cost will be higher

·         Replacement of project

  1. Involves replacing some of the old machinery with new machinery of the same capacity.
  2. Replacement project is required to reduce the maintenance cost of old machinery and keep the production going without going without any obstruction
  3. Replacement of project
  4. Involves replacing some of the old machinery with new machinery of the same capacity.
  5. Replacement project is required to reduce the maintenance cost of old machinery and keep the production going without going without any obstruction

·         Diversification of project

   Diversification is generally of two types :

1.       Related diversification

2.       Unrelated diversification

Diversification is just like new project but benefited from the existing set up

Need to do diversification : to explore market potential

·         Related diversification

1.       Making closely related diversification to product line

2.       Like manufacturer making wrist watches add time pieces and alarm clock

 

·         Unrelated diversification

1.       When a company proposed product range are different from the existing one

2.       Like Godrej : office furniture,edible oils,locks,agro foods etc

 

 

·         Backward integration project

1.       Any manufacturing organization procure raw materials

2.       The raw materials under go a series of operations resulting into transformation to the form of finished product

 

·         Example

    Raw material needed  from crude raw material to value added material

  1. Iron ore--- rm—for smelting unit---extract iron out of it
  2. Iron becomes the rm for  a foundry and foundry unit produces components of different nature using iron
  3. The iron moulded in foundry unit may become the rm for machinery manufacturing unit
  4. Manufacturing units add more features and design and use in assembling
  • Why backward integration

1.       The availability of rm is irregular

2.       Storing will cause huge cost

3.       Long lead time for procurement

4.       High profit margin enjoyed by the supplier

·         Forward integration project

·         Adding additional manufacturing processing facilities at the end of production line

 

 


Monday, August 3, 2020

CONCEPT :MEANING AND FEATURES OF PROJECT

 

 

      CONCEPT :MEANING AND FEATURES OF PROJECT

     PROJECT MANAGEMENT

     BY DR. SHASHI AGGARWAL

     CONCEPT OF PROJECT

  1. PROJECT IS INITIATED TO ACHIEVE A MISSION---WHAT EVER THE MISSION MAY BE
  2. A PROJECT IS COMPLETED AS SOON THE MISSION IS FULFILLED
  3. THE PROJECT LIVES BETWEEN THESE TWO CUT OFF POINTS AND THEREFORE THIS TIME SPAN IS KNOWN AS PROJECT LIFE CYCLE
  4. PROJECT HAS WIDER MEANING
  5. A PROJECT IS ACCOMPLISHED BY PERFORMING A SET OF ACTIVITIES
  6. CONSTRUCTION OF HOUSE IS PROJECT : DIGGING OF FOUNDATION,PITS,CONSTRUCTION OF FOUNDATION,CONSTRUCTION OF WALLS,CONSTRUCTION OF ROOFS,FIXING OF DOORS AND WINDOWS,FIXING OF SANITARY FITTING,WIRING ETC
  7. THERE ARE CEMENT PROJECT.POWER PROJECTS,REFINERY PROJECT,FERTILIZER PROJECT
  8. COMMON IS PROJECT BUT NOT PLANT
  9. IN EACH CASE THE PROJECT IS DEEMED TO BE COMPLETED AS SOON THE PLANT IS OPERATIONAL
  10. THE DICTIONARY MEANING OF PROJECT IS SPECULATIVE IMAGINATION- A SCHEME OF SOMETHING TO BE DONE—PROPOSAL FOR UNDERTAKING
  11. PROJECT IS A SPECIFIC ACTIVITY ON WHICH MONET IS SPENT IN THE EXPECTATION OF RETURN
  12. A SPECIFIC STARTING POINT---SPECIFIC END POINT AND IS INTEND TO ACHIEVE A SPECIFIC OBJECTIVE
  13. IN ADDITION A PROJECT HAS SPECIFIC GEOGRAPHICAL LOCATION AND WOULD SERVE A GROUP OF POPULATION
  14. WILL HAVE SPECIFIC AUTHORITY TO IMPLEMENT

     DEFINITION OF PROJECT

     A PROJECT IS ACCOMPLISHED BY PERFORMING A SET OF ACTIVITIES. EACH PROJECT IS UNIQUE IN THE SENSE THAT ACTIVITIES OF A PROJECT ARE UNIQUE AND NON REPETITIVE. A PROJECT CONSUMES RESOURCES  AND RESOURCES REQUIRED FOR THE PROJECT ARE MEN, MATERIAL, MONEY AND TIME.

     A PROJECT CAN BE DEFINED  AS A NON-ROUTINE, NON REPETITIVE, ONE OFF UNDERTAKING, NORMALLY WITH DISCRETE TIME, FINANCIAL AND TECHNICAL PERFORMANCE GOALS.

     “ PROJECT IS A TEMPORARY ENDEAVOUR UNDERTAKEN TO CREATE A UNIQUE PRODUCT AND SERVICE.

    ENCYCLOPEDIA OF MANAGEMENT,” PROJECT IS ORGANIZED UNIT DEDICATED TO THE ATTAINMENT OF GOALS---THE SUCCESSFUL COMPLETION OF DEVELOPMENT PROJECT ON TIME WITH IN BUDGET IN CONFORMANCE WITH PREDETERMINED SPECIFICATION

    LITTLE AND MIRRLESS : PROJECT IS ANY SCHEME OR PART OF SCHEME FOR INVESTING RESOURCES WHICH CAN BE REASONABLY ANALYSED AND EVALUATED AS AN INDEPENDENT UNIT

     BASIC ATTRIBUTES OF PROJECT

1.       INPUT CHARACTERISTICS DEFINE WHAT THE PROJECT WILL CONSUME. REQUIRES RAW MATERIALS,MANPOWER,FINANCIAL RESOURCES AND ORGANIZATIONAL SET UP

2.       OUTPUT CHARACTERISTICS : WHAT THE PROJECT WILL GENERATE AND THE PROJECT OUTPUT MAY TAKE THE SHAPE OF PRODUCTION OF ADDITIONAL GOODS. MAY BE IN THE FORM OF PROVISION OF ADDITIONAL SERVICES

3.       SOCIAL COST AND BENEFITS ANALYSIS

     PROJECT MANAGEMENT

    ORGANIZED VENTURE FOR MANAGING PROJECTS

    IT INVOLVE SCIENTIFIC APPLICATION OF MODERN TOOLS AND TECHNIQUES OF PLANNING,FINANCING ,IMPLEMENTING,MONITORING,CONTROLLING AND COORDINATING UNIQUE ACTIVITIES OR TASKS TO PRODUCE DESIRABLE OUTPUTS IN ACCORDANCE WITH THE PREDETERMINED OBJECTIVES OBJECTIVES WITH IN THE CONSTRAINS OF TIME AND COST

    PROJECT MANAGEMENT CONSIST OF THE FOLLOWING :

1.       PROJECT PLANNING

2.       PROJECT SCHEDULING

3.       PROJECT IMPLEMENTATION,CONTROLLING AND MONITORING

     PROJECT FAMILY TREE

a)       PLAN-----------NATIONAL CORPORATE PLANS WITH TARGET FOR GROWTH

b)       PROGRAMME :- HEALTH PROGRAMME,EDUCATIONAL PROGRAMME. SCIENCE AND TECHNOLOGY PROGRAMME

c)        PROJECT : POWER PLANTS,SCHOOLS,HOSPITALS,HOUSING PROJECTS

d)       WORK PACKAGE : WATER SUPPLY AND DISTRIBUTION PACKAGE ,POWER AND SUPPLY AND DISTRIBUTION PACKAGE

e)       TASK :WATER SUPPLY,CONTRACT AND CONSTRUCTION OF FOUNDATION

f)        ACTIVITY : EXCAVATING LAYING OF CABLE,PREP RATION OF DRAWING. PREPARATION OF SPECIFICATION

      PROJECT CHARACTERSTICS

    OBJECTIVES : SET OF OBJECTIVE AND MISSION,ONCE THE OBJECTIVE IS COMPLETED,THE PROJECT IS TREATED AS COMPLETED

    LIFE CYCLE :

a)       CONCEPTION STAGE : WHERE PROJECTS ARE CONCEIVED

b)       DESIGN PHASE : DETAILS DESIGN OF DIFFERENT PROJECTS AREAS ARE WORKED OUT

c)        IMPLEMENTATION STAGE : WHERE THE PROJECT IS IMPLEMENTED AS PER DESIGN

d)       COMMISSIONING STAGE : INDICATES THE END OF LIFE CYCLE

    DEFINED TIME LIMIT :DEFINED TIME LIMIT. CONSTRUCTION O A HIGHWAY CONNECTING TWO CITIES IS PROJECT. MAINTAINANCE OF HIGHWAY IS ON GOING PROCESS AND SO IT WILL NOT COME UNDER PROJECT

    UNIQUENESS : NO TWO PROJECTS ARE SIMILAR

    TEAM WORK : COORDINATION OF DIVERSIFIED AREAS.PERSONNEL SPECIALIZED IN THEIR RESPECTIVE AREAS

    COMPLEXITY : COMPLEX SET OF DIFFERENT ACTIVITIES. TECHNOLOGY SURVEY,CHOOSING THE APPROPRIATE TECHNOLOGY,MACHINERY,  AND HIRING THE RIGHT KIND OF PEOPLE AND ARRANGING FINANCE

    SUBCONTRACTING : SOME OF THE ACTIVITIES ARE DONE THROUGH SUBCONTRACTING

    RISK AND UNCERTAINTY :

    CUSTOMER SPECIFIC NATURE : ALWAYS CUSTOMER SPECIFIC. CUSTOMER ORIENTED.

    CHANGE : PROJECT IS NOT RIGID IN ITS LIFE SPAN. CHANGES OCCUR THROUGHOUT THE LIFE SPAN OF PROJECT AS NATURAL OUTCOME/MINOR CHANGES

    RESPONSE TO ENVIRONMENT :

    FORECASTING : FORECASTING THE DEMAND FOR ANY PROJECT IS GOING TO PRODUCE IS AN IMPORTANT ASPECT

    RATIONAL CHOICE :SCHEME  FOR INVESTING RESOURCES,THE CHOICE OF A PROJECT IS DONE AFTER MAKING A STUDY OF ALL THE AVAILABLE AVENUES FOR INVESTING RESOURCES

    PRINCIPLE OF SUCCESSION :WHAT IS GOING TO HAPPEN DURING THE LIFE CYCLE OF PROJECT IS NOT FULLY UNKNOWN, THE DETAILS GETS FINALIZED SUCCESSIVELY WITH THE PASSAGE OF TIME. MORE IS KNOWN ABOUT A PROJECT WHEN IT ENTERS THE CONSTRUCTION PHASE

 

CONTROL MECHANISM :

MULTIDISCIPLINARY : MAKE USE OF EXPERTISE OF DIFFERENT KIND OF PEOPLE

CONFLICT : MAY ARISE BETWEEN PROJECT SCHEDULE AND BUDGET

ARE PART OF LARGE PROGRAMME : MANY PROJECTS PUT TOGETHER CONSITUTE A PROJECT. LIKE PUTTING A SATTELITE IN AN ORBIT : CONSIST OF MANY INTERRELATED PROJECTS